Overview

Polaris Industries has always recognized the value of our supplier relationships, which have been based on the concept of partnership. In an effort to continue to build stronger, closer relationships, we are pleased to offer the capability of transacting business electronically. Polaris supports two electronic methods of sending data: via Electronic Data Interchange (EDI) and via Active Orders (OpenText™ Trading Grid Supplier Hub), so that you can select the method that works best for your company. Polaris is excited about the benefits of electronic communication and hope you will view it as a strategy by which we can benefit jointly by gaining a competitive advantage.

If you are not already exchanging electronic documents with Polaris, please choose one method of electronic communication and contact purchasing.systems@polaris.com.
Review bottom section for EDI Guidance for Suppliers Supporting Indian Operations

Active Orders (OpenText™ Trading Grid Supplier Hub)

All suppliers are able to exchange electronic documents with Polaris using a third-party web portal called the OpenText Trading Grid Active Orders (OpenText™ Trading Grid Supplier Hub) module.

To change your electronic communication option to EDI, refer to the "Electronic Data Interchange (EDI)" section below.

Electronic Data Interchange (EDI)

The primary benefit of EDI is the ability to integrate the data directly into your system, with no manual intervention. Polaris EDI transmissions follow the ANSI X12 standard. Polaris is able to send and receive secure EDI transmissions directly with your company or through a Value-Added-Network (VAN).

To initiate set-up, please fill out the EDI Set-Up Request Form completely and return to purchasing.systems@polaris.com.

Requirements of Exchanging Documents Via EDI

  • You must check for new EDI transmissions DAILY
  • You must send Polaris a Functional Acknowledgement (997) upon receiving documents
If Polaris needs to follow-up on unacknowledged documents repeatedly, you will be removed from EDI.
  • A Trading Partner Agreement must be signed and returned to Polaris prior to going live with EDI
  • Testing needs to occur before going live

Use the menus to view and download guidelines, specifications, and test files based on your supplier type.

For suppliers currently transacting via EDI with Polaris, no changes are required to your existing EDI configuration to accommodate Indian operations.
Your current Polaris supplier number will remain the same and will also serve as your Indian supplier number. Vendor numbers already enabled for EDI will continue to operate as they do today.

All Indian purchase orders will be transmitted using the existing Polaris ISA and GS identifiers, and suppliers should continue to follow the standard Polaris EDI specifications for all inbound and outbound documents.

What Is Changing

The only updates associated with Indian orders relate to the Bill-To and Ship-To addresses. These addresses are specific to Indian operations and do not require any changes to your existing EDI mapping or technical setup.

Suppliers can find the complete list of applicable Bill-To and Ship-To addresses in the "EDI Bill-To/Ship-To Information" resource located in the Direct Suppliers section of this page.

Business-Related Questions

If you have any business-related questions—such as timing for when Indian orders will be issued—please reach out directly to your sourcing representative.

Indian 850 Test File

Indian 860 Test File